Talbros Automotive Components Ltd.
Subject: | Policy on Preservation Of Documents |
PREAMBLE | This policy is framed as per the requirements of Regulation 9 and 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and intended to preserve the documents or information by the Company. |
OBJECTIVE | The Objective of this Policy is to have a mechanism and procedure for preservation of Documents, approved by Board of Directors classifying them in following categories – (a) Documents whose preservation shall be permanent in nature ; (b) Documents with preservation period of not less than eight years after completion of the relevant transactions: The Company may keep documents specified in clauses (a) and (b) in Electronic Mode. |
PERMANENT PRESRVATION OF DOCUMENTS |
Pursuant to the requirements of the Companies Act 2013 and rules made their under, the documents as detailed below shall be preserved permanently by the Company at prescribed place in the custody of the Company Secretary, CFO/Finance Head of the Company or any other person authorised by the Board for the respective purpose here under: Documents in the custody of Company Secretary i. Register of charges under section 85 of the Act and Rule 10 of the Companies (Registration of Charges) Rules, 2014 maintained in the form of CHG-7 at the Registered Office of the Company. ii. Register of loans, guarantee, security and acquisition made by the Company under section 186(9) of the Act and Rule 12(1) of the Companies (Meetings of Board and its Powers) Rules, 2014 to be maintained in the form of MBP-2 at the Registered Office of the Company. iii. Register of investments not held in its own name by the Company under section 187(3) of the Act and rule 14(1) of the Companies (Meetings of Board and its Powers) Rules, 2014 to be maintained in the form of MBP-3 at Registered Office of the company. iv. Register of contracts and arrangements with related party and Bodies etc. in which directors are interested under section 189(1) of the Act and Rule 16(1) of the Companies (Meetings of Board and its Powers) Rules, 2014 to be maintained in the form of MBP-4 at Registered Office of the Company. v. Register of Loans, Investments, Guarantee or Security under Section 186 of the Act read with Rule 12 of Companies (Meetings of Board and its powers) Rules, 2014 maintained in the form MBP-2 at the Registered Office of the Company. vi. Minutes of General Meetings under Rule 25 of the Companies (Management and Administration) Rules at Registered Office of the company or at any other place in India as Board may decide. vii. Register of Directors and Key Managerial Personnel including the details of securities held by each of them in the company under Section 170 and Rule 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014 at registered office of the Company. viii. Register of Members including an index of the names under Section 88 of the Act and Rule 3 and 5, 15 of the Companies (Management and Administration) Rules, 2014 to be maintained in the form of MGT-1 at Registrar and Share Transfer Agent of the Company. ix. Register of Renewed and Duplicate Share Certificates under Rule 6(3) of the Companies (Share Capital and Debentures) Rules, 2014 at Registrar and Share Transfer Agent of the Company. x. Register of Transfer and Transmission under Section 56 of Companies Act, 2013 maintained at Registrar and Share Transfer Agent of the Company. xi. Minutes of Board Meetings, Committee Meetings and General Meetings and Resolution passed by Postal Ballot under Rule 25 of the Companies (Management and Administration) Rules at Registered Office of the company. xii. Other Statutory Registers and Documents maintained by the Company under various laws applicable to the Company. xiii. Any other document as may be prescribed by the Board from time to time. Documents in the custody of CFO/ Finance Head i. Statutory Clearances, Annual Returns, Assessment Orders, Loan Documents, Security Documents, Guarantee Documents, Investment Documents, EPC Contracts, Management Consultancy Agreements, etc. |
PRESERVATION OF DOCUMENTS FOR NOT LESS THAN EIGHT YEARS |
The documents mentioned below shall be preserved for not less than eight Documents in the custody of Company Secretary ii. Disclosures/ Notices by a director of his interest for a period of eight |
ARCHIVAL POLICY | All disclosures made under Regulation 30 of the Listing Regulations by the Company to the stock exchanges, where shares of the Company are listed, shall be kept on the website of the Company for a period of 5 years and thereafter in the archives of the Company for a period of 3 years. |
AMENDMENT TO POLICY |
The Board of Directors shall review this Policy as and when it deems necessary and advice changes if any required from time to time in line with the latest law. Any change to this Policy requires approval of the Board of Directors. |
IMPLEMENTATION | This Policy shall be effective from December 01, 2015. |
DISCLOSURE | The CFO/ Finance Head and the Company Secretary, Compliance Officer of the company or any other person authorized by the Board shall be responsible for keeping the safe and proper custody of above said documents and registers at their respective place as prescribed here in above. |